Winchester School Catalog

 

 

Aesthetics Institute of Cosmetology

Creating Salon Masters Since 1985

 

808 Berryville Avenue

Winchester, VA 22601-5914

(Apple Valley Square Shopping Center)

 

Telephone Numbers: 540-313-4493; 540-450-8095

Fax: 301.921.2039

aiclakeforest@gmail.com

 

Website:

http://www.aiclakeforest.com/

 

 

 

 

SCHOOL CATALOG

 

 

 

Rev 3

March 2017

 

 

 

School is certified to operate in Virginia by SCHEV

 

Table of Contents

 

SCHOOL HISTORY & DEVELOPMENT………………………………………………………………………….   Page 5

 

MISSION & PURPOSE……………………………………………………………………………………………….   Page 5

 

CERTIFICATION & ACCREDITATION……………………………………………………………………………..   Page 6

 

FACILITY & TEACHING RESOURCES……………………………………………………………………………   Page 6

 

OWNERS, OFFICERS & PROFESSIONAL STAFF……………………………………………………………. Page 8

 

GENERAL SCHOOL POLICIES…………………………………………………………………………………… Page 10

 

ADMISSION & Enrollment REQUIREMENTS………………………………………………………………….   Page 11

Admission Requirements………………………………………………………………………………..   Page 11

Credit for Prior Training………………………………………………………………………………….   Page 12

Enrollment Requirements………………………………………………………………………………..   Page 13

Enrollment Starting Dates……………………………………………………………………………….   Page 13

Re-Admission Policy……………………………………………………………………………………..   Page 13

 

TRAINING PROGRAMS…………………………………………………………………………………………….   Page 13

 

COSMETOLOGY PROGRAM……………………………………………………………………………………..   Page 14

Cosmetology Program Objectives……………………………………………………………………   Page 14

Cosmetology Program Length and Description……………………………………………………   Page 14

Cosmetology Course Schedule……………………………………………………………………. …..Page 14

Minimum & Maximum Time for Course Completion…………………………………………… …..Page 14

Cosmetology Program Curriculum and Detailed Course Outline………………………………   Page 15

Program Hours by Method of Instruction……………………………………………………………   Page 17

Required Practical Performance……………………………………………………………………….   Page 17

Grade Level Standards and Evaluation Periods…………………………………………………..   Page 18

 

ESTHETICIAN PROGRAM…………………………………………………………………………………………. Page 19

Esthetician Program Objectives……………………………………………………………………….   Page 19

Esthetician Program Length and Description………………………………………………………   Page 19

Esthetician Course Schedule…………………………………………………………………………..   Page 19

Minimum & Maximum Time for Course Completion…………………………………………… …..Page 19

Esthetician Program Curriculum and Detailed Course Outline………………………………….   Page 19

Program Hours by Method of Instruction……………………………………………………………   Page 22

Required Practical Performance……………………………………………………………………….   Page 22

Grade Level Standards and Evaluation Periods…………………………………………………..   Page 22

 

NAIL TECHNICIAN PROGRAM……………………………………………………………………………………   Page 24

Nail Technician Program Objectives………………………………………………………………….   Page 24

Nail Technician Program Length and Description………………………………………………….   Page 24

Nail Technician Program Schedule……………………………………………………………………   Page 25

Minimum & Maximum Time for Completion……………………………………………………… …..Page 25

Nail Technician Program Curriculum and Detailed Course Outline…………………………….   Page 25

Program Hours by Method of Instruction……………………………………………………………   Page 26

Required Practical Performance……………………………………………………………………….   Page 26

Grade Level Standards and Evaluation Periods…………………………………………………..   Page 26

SATISFACTORY ACADEMIC PROGRESS POLICY AND REQUIREMENTS………………………….   Page 27

Evaluation Periods………………………………………………………………………………………..   Page 27

Grade Level Standards……………………………………………………………………………………. Page 27

Attendance Requirements………………………………………………………………………………… Page 27

Approved Leave of Absence…………………………………………………………………………..   Page 28

Absence Without Approval……………………………………………………………………………..   Page 29

Make-Up Work Requirement…………………………………………………………………………….. Page 29

Determination of Student SAP Status………………………………………………………………… Page 29

Probation for Unsatisfactory Academic Progress…………………………………………………. Page 30

Student Withdrawal and Transfer-Out………………………………………………………………….. Page 30

 

GRADUATION & CERTIFICATION REQUIREMENTS………………………………………………………..   Page 31

Certification by School…………………………………………………………………………………..   Page 31

Licensing Requirements in Virginia……………………………………………………………………   Page 31

 

OCCUPATIONAL OPPORTUNITIES & CAREER CONSIDERATIONS……………………………………   Page 31

Occupations………………………………………………………………………………………………..   Page 31

Career Considerations……………………………………………………………………………………   Page 32

Placement Support Services……………………………………………………………………………   Page 33

 

SCHOOL PERFORMANCE REVIEW & IMPROVEMENT…………………………………………………..   Page 34

 

TUITION & FEES……………………………………………………………………………………………………..   Page 34

Cosmetology Program…………………………………………………………………………………..   Page 34

Esthetician Program………………………………………………………………………………………   Page 34

Nail Technician Program…………………………………………………………………………………   Page 34

Fees and Hourly Rates for Transfer Students………………………………………………………   Page 34

Other Fees…………………………………………………………………………………………………..   Page 35

 

FORMS OF PAYMENT & PAYMENT TERMS…………………………………………………………………   Page 35

Forms of Payment………………………………………………………………………………………..   Page 35

Payment Terms…………………………………………………………………………………………….   Page 35

Selection of Students for Federal Supplemental

Educational Opportunity Grant (FSEOG) Programs ………………………………………………. Page 36

 

REFUNDS……………………………………………………………………………………………………………..   Page 37

Refund Due to Rejection or Cancellation……………………………………………………………   Page 37

Refund Due to Discontinuing Courses and Programs by School…………………………….   Page 37

Return of Unearned Student-Paid Funds to Withdrawing Students…………………………..   Page 37

Timeline for Returning Unearned Student-Paid Funds……………………………………………   Page 38

Returns of Unearned Title IV Funds…………………………………………………………………..   Page 38

Non-Refundable Fees…………………………………………………………………………………….   Page 39

 

STUDENT RECORDS                                                                      ………………………………..   Page 40

Retention & Release of Information to Student……………………………………………………   Page 40

Confidentiality of Student Information……………………………………………………………….   Page 40

 

STUDENT RIGHTS & PRIVILEGES………………………………………………………………………………   Page 41

Student Right-to-Know and Campus Security………………………………………………………   Page 41

Student Counseling……………………………………………………………………………………….   Page 41

Complaints/Grievances…………………………………………………………………………………..   Page 41

 

STUDENT RESPONSIBILITIES & CONDUCT………………………………………………………………….   Page 42

School Dress Code……………………………………………………………………………………….   Page 42

Promptness & Readiness to Work……………………………………………………………………   Page 42

Safety & Hygiene………………………………………………………………………………………….   Page 43

Changing Schedules……………………………………………………………………………………..   Page 43

Student Conduct & Discipline………………………………………………………………………….   Page 43

Student Suspension, Termination & Dismissal…………………………………………………….   Page 43

Appeals………………………………………………………………………………………………………   Page 44

 

SCHOOL CALENDAR & OFFICIAL HOLIDAYS……………………………………………………………….   Page 45

Enrollment and Course Start & Completion Dates………………………………………………..   Page 45

Hours of Operation……………………………………………………………………………………….   Page 45

Observed School Holidays……………………………………………………………………………..   Page 45

Inclement Weather Policy………………………………………………………………………………..   Page 45

 

APPENDICES…………………………………………………………………………………………………………   Page 46

 

APPENDIX A:

SCHEDULED CLASS STARTING & COMPLETION DATES……………………………………………….   Page 47

 

A1. Cosmetology Class Schedule…………………………………………………………………….   Page 47

A2. Esthetician Class Schedule………………………………………………………………………..   Page 48

A3. Nail Technician Class Schedule…………………………………………………………………..   Page 49

 

APPENDIX B

TRAINING AIDS & TRAINING KITS………………………………………………………………………………   Page 50

 

B1. Cosmetology Book, Uniform, and Training Kit……………………………………………….   Page 50

B2. Esthetician Book, Uniform, and Training Kit…………………………………………………..   Page 51

B3. Nail Technician Book, Uniform, and Training Kit……………………………………………..   Page 52

 

 

 

SCHOOL HISTORY & DEVELOPMENT

 

The Aesthetics Institute of Cosmetology (institute, school) is a licensed for-profit private career school and has been in business in Montgomery County, Maryland, since 1985. It is owned by Hair Aesthetics, Inc., a Maryland corporation that was incorporated in 1983. Current owners purchased the corporation and operated the business since 1999. The Maryland campus offers training and grants diplomas to graduating students in three programs: cosmetology, esthetician, and nail technician, and all training programs are approved by the Maryland Higher Education Commission (MHEC). In 2016, the school board obtained approval from MHEC to offer training and grant diplomas in all three programs in Virginia, and has since obtained licenses from the Virginia Department of Professional and Occupational Regulation (DPOR) for cosmetology, nail care, and esthetics schools at a location in Winchester, Virginia.

The school is also certified to operate in the Commonwealth by the State Council of Higher Education for Virginia (SCHEV). Credit and coursework earned at the Winchester campus is transferable to the Maryland campus.

 

The Maryland campus school has been accredited by the National Accrediting Commission of Career Arts and Sciences (NACCAS) without interruption since 1992, and has participated in Title IV Student Financial Assistance Program since 1994.  The Virginia campus received provisional accreditation from NACCAS in August 2016. Title IV financial aid assistance is available only to students enrolled in the cosmetology and esthetician programs and only to students that qualify to receive Federal financial aid. The school is also approved to offer training to veterans and eligible dependents of veterans under the educational benefit programs of the U.S. Department of Veteran Affairs (VA).

 

The school catalog provides information about the school, including the school mission statement, training programs, policies including the Satisfactory Academic Progress Policy,  admission and graduation requirements, regulations, and other information of interest to students.

 

The school catalog is posted on the school public website http://www.aiclakeforest.com.  Every student is issued a copy of the school catalog upon enrollment before commencement of training, and a copy of the school catalog is available on the school premises.

 

The school reserves the right to make revisions to the school catalog. However, revisions affecting school policies will not be made unless they are approved in advance by SCHEV.

 

MISSION & PURPOSE

 

The mission and philosophy of the school is to provide education and training to students in cosmetology, esthetics, and nail tech; to prepare students for gainful employment in these professions; and to build students confidence to succeed and be financially independent and productive members of society.

 

 

 

 

 

CERTIFICATION & ACCREDITATION

 

As provided in the school history & development section, the Maryland campus school has been accredited by NACCAS without interruption since 1992, and has participated in Title IV Student Financial Assistance Program since 1994.  The Virginia campus received provisional accreditation from NACCAS in August 2016. The Maryland campus is also approved to offer training to veterans and other eligible dependents under the educational benefit programs of the VA. Title IV and VA benefits are approved for the cosmetology and esthetic programs. Title IV and VA benefits are currently available for qualifying students attending the Gaithersburg, Maryland campus and will be extended to students attending the Winchester, Virginia campus.

 

Information regarding the school’s Certificate to Operate within the Commonwealth of Virginia is available from SCHEV (State Council of Higher Education for Virginia, 101 N. 14TH St., 10TH FL, James Monroe Bldg., Richmond, VA 23219;Telephone: 804.225.2600).

 

Information regarding the school’s accreditation can be obtained from NACCAS (National Accrediting Commission of Career Arts & Sciences, 3015 Colvin Street, Alexandria, VA 22314, Telephone: 703.600.7600; http://www.naccas.org)

 

VA students can us the following 800-number to obtain information regarding VA benefits, applications, and/or payments: 1-800-827-1000. Applications for financial aid can be filed electronically at www.fafsa.ed.gov

 

Information about Federal financial aid programs is available from the U.S. Department of Education’s official websites, including: www.ed.gov and www.web99.ed.gov.

 

Information regarding the school’s school licenses (as well as the licensing exam and occupational licenses of school graduates) is available from the Virginia Board for Barbers and Cosmetology at DPOR (9960 Maryland Drive, Suite 400, Richmond, Virginia 23233-1485; Tel: (804) 367-8509); www.dpor.virginia.gov.

 

FACILITY & TEACHING RESOURCES

 

The Institute will be operating from only one location in Virginia. The school facility is located in the Apple Valley Square Shopping Center near the intersection of Berryville Avenue and U.S. Highway 81, in Winchester. The school is accessible by private automobile and has plentiful free parking in the Apple Valley Square Shopping Center parking lot.

 

The school facility occupies about 8,600 square feet of modern air-conditioned space. The facility is equipped with customized styling stations, lockers, classrooms, a clinic area, and ample storage for training supplies and products.  The school facility meets all applicable fire, building, health, ventilation, and safety requirements.

 

The school offers training aids and training kits including books, school uniform, and supplies to all students. In addition, the cosmetology and esthetician students are provided with a pre-programmed e-tablet, which is an All-in-One device that provides students with textbooks, review materials, notes, and other useful study tools in one, convenient device. The e-tablet is also useful in that it gives students the opportunity to access a wealth of information and training material and resources over the internet, including the following educational and training resources and tools online:

 

Milady Course Material. The interactive e-tablet provides students with an online version of the printed textbook and features several interactive tools, including highlighting, study notes, in-text search, bookmarks, definitions of key terms with audio pronunciations, chapter reviews, quizzes, tests, and much more.

 

Career Advancement Tools. Using the tablet, students can start to build their resume and portfolio as well as learn how to search and apply for jobs.

 

Ability to Download Industry Apps. With the e-tablet, students are able to download many of the hottest apps in the industry including Bloom, a social networking app made especially for stylists.

 

Focus on Social Media. Students can show off their work by simply snapping a photo with their e-tablet and sharing it on Facebook, Twitter, Instagram, or Pinterest.

 

The school also maintains a collection of  reference materials, trade journals, audio-visual equipment, television monitors, computers, DVDs, and computerized student interactive tests that students and instructors can use to support the training programs offered by the school.

 

 

 

OWNERS, OFFICERS & PROFESSIIONAL STAFF

 

The Institute is owned by Hair Aesthetics Inc., a Maryland Corporation registered to do business in Virginia.  Laila Hamdan is the majority corporate owner (85%), President, and Chief Executive Officer. Latif Hamdan is the minority corporate owner (15%) and Vice President.

 

 

Officers & Professional Staff

 

Name Powers, Duties, and Responsibilities Credentials
Laila Hamdan *Corporate President //School Director

 

*Oversight of student training, student counseling, executive operations, and operational management of the institution’s academic affairs, student services, and business and administrative services.

 

*Hiring and maintaining qualified administrative staff & instructors

 

*Ensuring that the  training facility and equipment are sufficiently maintained

 

*Providing counseling to students and placement assistance when students graduate.

*Diploma in Cosmetology, Pivot Point Beauty School, Chicago, Illinois

 

*Licensed Senior Cosmetologist in Maryland.

 

*Licensed Cosmetologist in Virginia, California, and Illinois

 

*Licensed Cosmetologist in California

 

*Licensed Cosmetologist in Illinois

 

*30 years of experience in the cosmetology business

 

* Certified Life Coach

Latif Hamdan *Corporate Vice President/ Reporting Officer

 

 

*Ph. D. Civil Engineering, University of Illinois at Champaign, Urbana, Illinois

 

*Lean Six Sigma Black Belt Certificate, Virginia Polytechnic Institute and State University, Blacksburg, VA

 

*15 years/PT in private career schools (cosmetology school)

 

William Day *Financial Aid Officer

*Database & Student Records Mgr.

*Administrative support

 

 

 

 

 Instructors (Winchester Location)*

 

Name Powers, Duties, and Responsibilities Credentials
Morgan Mills
Deborah Smallwood- master

 

 

 

Laila Hamdan

Cosmetology Instructor

 

 

 

 

Esthetics Instructor

 

 

 

 

Substitute Instructor

Virginia Cosmetology License and Cosmetologist Instructor Certificate

License number -1204019155

 

 

Virginia Cosmetology License and Master Esthetician and Instructor Certificate

License number -1265000209

 

 

License number -1201128713

 

 

 

 

 

Professional Support Services (Contractors)

 

 

Third Party Servicer, Federal Financial Aid: Educational Compliance Management (ECM); 190 Margaretta Ave, Massapequa, NY

Bookkeeping Services: Robin Rhine, Abacus Bookkeeping, 12520 View Side Drive, North Potomac, Maryland

 

Accounting & Audits: Andrew Pieri CPA, Accountants & Auditors,

86-119 Marengo Street, Holliswood, NY

 

 

 

 

 

GENERAL SHCOOL POLICIES

 

  • Instructors and school Director are available for one-on-one consultation in-person or by phone and/or email during non-scheduled hours.

 

  • Instructors and staff participate in staff meetings with the school Director, no less than once a month, to discuss opportunities to improve educational and training practices, student progress, and any outstanding issues requiring attention. Staff meetings are held more frequently if needed.

 

  • Students are encouraged to participate in student surveys while in school and after they graduate.

 

  • The Institute periodically solicits feedback and suggestions from selected local salon owners on curricula improvement and update in order to meet the evolving needs of the local market and the cosmetology industry at large.

 

  • The school Director and instructors attend industry events to stay abreast of current trends and changes in the industry. Applicable websites are reviewed.

 

  • The Institute is an equal opportunity school with respect to both education and employment. The school programs and policies are consistent with pertinent regulations on non-discrimination regarding ethnic origin, race, color, religion, creed, age, national origin, financial status, and sex. The Institute complies with all provisions of Section 504 of the Rehabilitation Act of 1973 in that no qualified handicapped person by reason of handicap will be excluded from enrolling in a program of instruction.

 

  • The Institute fully supports prevention of drug and alcohol abuse.  Since the school is eligible to participate in Federal Title IV Financial Aid Program, the school certifies to the Department of Education that it operates a drug free campus.  Students are provided with an informative pamphlet that outlines the hazards of drug abuse. A list of agencies and phone numbers is maintained in the administration office and is provided to any student requesting assistance in this area.

 

ADMISSION & ENROLMENT REQUIREMENTS

 

Admission Requirements

 

All prospective student applicants must satisfy all of the following admission requirements:

 

  1. Must visit the school facility and participate in a personal interview with the school Director.
  2. Be a citizen of the United States and possess a driver’s license or a government issued photo ID; or hold a green card or a recognized visa.

 

  1. Have a social security card and provide a copy of their social security card to the school.

 

  1. Be beyond the age of compulsory school attendance, minimum age of 16 years (17 years of age to take the Virginia Board of Barbers and Cosmetology exam).

 

  1. Have successfully completed a curriculum and hold a high school diploma or a government issued credential for secondary school completion, or passed an equivalent GED exam. Alternatively, applicants must provide evidence of having completed a 9th grade education and successfully pass the ability-to-benefit test -the Wonderlic Basic Skill Test, including Verbal Forms VS-1 & VS-2 (minimum acceptable cut score of 200), and Quantitative Forms QS-1 and QS-2 (minimum acceptable cut score of 210). ATB testing is conducted for the school by an independent provider/agent of Wonderlic, Inc. Students who pass the ATB test after June 30, 2012 will not qualify for, nor receive any Title IV financial aid funds.

 

  1. Have an understanding of the English language (all programs are offered in English only).

 

  1. Students that meet the above requirements are notified verbally that they have been accepted by the school, and are required to sign an Enrollment Contract/Agreement and pay the appropriate tuition and fees. Student admission is not binding to the school unless and until the Enrolment Contract/Agreement is duly signed by the student and/or student guardian and the school Director.The enrollment agreement will not be executed for any student until all of the above admission requirements have been met.Note to all students: Prospective students should be aware that criminal convictions may affect a student’s ability to be licensed, certified or registered in Virginia. Applicants for a Virginia license shall not have been convicted in any jurisdiction of a misdemeanor or felony which directly relates to the cosmetology, nail technician, or esthetic license that the student may apply for upon completing his/her training.Credit for Prior TrainingThe school will use Virginia Board for Barbers and Cosmetology policies and guidance for interpretation of what may constitute a ‘completed approved program’ as required by Virginia codes 18 VAC 41-20-20.B.1 and 18 VAC 41-40-20.B.1, and the method and manner in which the school will allow transfer of hours in order to remain in compliance with 18 VAC 41-20-280.B.1 and 18 VAC 41-40-260.B.1. • Both the new and former school must be licensed by the appropriate state licensing entity while the student is enrolled.   The schools’ current curriculum must be approved by that entity. • Both the new and former school must be accredited by an accrediting agency recognized by the U.S. Department of Education.• The applicant shall provide the Barber and Cosmetology Board with satisfactory evidence of the above.   
  2. In order to enroll in any of the programs offered by the school, prospective students must meet the following three criteria:
  3. Enrollment Requirements
  4. The school offers no credit for life/work experience, and does not recruit students already attending or admitted in another school offering a similar program of study.
  5. Prospective students who are Department of Veteran Affairs beneficiaries will be evaluated to determine hours that can be granted to them. The school will obtain written records about the education and experience of VA students, complete an evaluation, grant hours where appropriate, and advise the VA claimant and the Department of Veterans Affairs accordingly.
  6. The school will award credit to esthetician students transferring from other institutions in accordance with subsection D of DPOR regulations in 18 VAC 41-70-190. The school will make the assessment based on a review and evaluation of the student’s transcript and may request other information such as a catalog from the institution issuing the transcript in order to complete the evaluation. The school will also administer a test approved by the Board for Barbers and Cosmetology to determine student competency in esthetics. Based on the results of these assessments, the school will give a maximum of 300 hours credit towards the requirements specified in subsection B of 18 VAC 41-70-190 and 18VAC41-70-200A. The number of hours awarded shall not exceed the actual hours of instruction verified on the student transcript, or the 600 hours specified in the esthetician program curriculum.
  7. • The new school may only credit completed content, and must substantiate, based on the student’s transcript, how hours were awarded towards each content area.
  8. • The hours earned at the originating school must have been earned no more than two years prior to enrolling in the new school.
  9. A “completed approved program” may be composed of transferred hours under the following conditions:
  10.  
  1. Meet the admission requirements described in this catalog.

 

  1. Sign an enrollment contract/agreement with the school; an applicant who is under the custody of a parent or a guardian must have their parent/guardian co-sign the enrollment agreement/contract.

 

  1. Pay the appropriate registration fee and training Aids & Training Kit (lists in Appendix B).

 

  1. Students that are provisionally admitted must satisfy the provisional conditions within one calendar month of enrollment.

 

 

 

Enrollment Starting Dates

 

The school is open for business Monday through Saturday. New enrollment is available every month of the year.  Enrollment and start of training for all programs is the second Tuesday of every month. Scheduled class starting and completion dates for all programs through the calendar year are provided in Appendices A1 through A3.

 

Re-Admission Policy

 

Students who leave school before their training is completed, for any reason (e.g., students that fail to meet SAP requirements after they were put on probation, students that withdraw, and students that are terminated and dismissed) may re-enroll, provided that they apply for re-admission and provide sufficient explanation and remedy as to the circumstances for their leaving school before their training was completed. The decision to re-admit will be made by the school on a case-by-case basis.

 

Students applying for re-admission will be charged a reinstatement fee and also fulfill any outstanding financial obligations to the school at the time of student withdrawal or termination. If re-admission is requested within 60 days after the withdrawal/termination date and the school decides to re-admit the student, the financial provisions of the existing enrollment agreement/contract will apply.  If re-admission is requested more than 60 days after the withdrawal/termination date, the student will have to enter into a new agreement/contract.

 

Students that do not meet all of the above requirements will not be re-admitted,

 

All returning students that meet the re-admission requirements as approved by the school will be re-admitted under the same academic progress status they held prior to withdrawal/termination; i.e., “Satisfactory”, if they were meeting the SAP standard; or “Unsatisfactory”, if they were not meeting the standard.

 

 

TRAINING PROGRAMS

 

The school offers the following training programs:

 

(1) Cosmetology program (1500 clock hours): Graduates will be awarded a certificate of completion (Diploma in Cosmetology), and provided with copies of course transcript and record of attendance.

 

(2) Esthetician program (600 clock hours): Graduates will be awarded a certificate of completion (Diploma in Esthetics/Skincare), and provided with copies of course transcript and record of attendance.

 

(3) Nail Technician program (250 clock hours): Graduates will be awarded a certificate of completion (Diploma in Nail Technology), and provided with copies of course transcript and record of attendance.

 

These training programs are consistent with the school mission and purpose to develop students for jobs and careers in the beauty business. The school offers students the opportunity to develop their education and skills in cosmetology and hair styling, skincare, and nail technology, and prepare them for the licensing exam of the Virginia Board of Barbers and Cosmetology exam. In addition, students are also counseled on the importance of professional and ethical behavior and having a good work ethic.

 

All training programs are offered onsite (there is currently no distance learning offered). The following is more information on the objective, description, schedule and training sessions, and curriculum for each program.

 

COSMETOLOGY PROGRAM

 

Cosmetology Program Objectives

 

The cosmetology program is designed to provide guidance, instruction, and hands-on practical experience and develop student skills and knowledge, and to prepare students for the cosmetology license exam as well as an entry level position and/or a career in the cosmetology business.

 

Cosmetology Program Length and Description

 

This program offers a fifteen-hundred (1500) hour course of instruction. The program covers all phases of cosmetology, including hair care (cutting, styling, perming, and coloring); general esthetics (skin care, facials, and makeup); and general nail technology. The program provides instruction and hands-on practical experience, including lectures, demonstrations, drills, discussion, handouts/assignment sheets, question/answer, quizzes and tests, and practice on manikins, live models, and clients.

 

The cosmetology program may be completed in 39-119 weeks, depending on the course schedule chosen by the student and specified in the student’s contract, as well as student attendance and academic progress.

 

Cosmetology Course Schedule

 

Three Full-Time Courses:

 

(1)        C40 (40 Hours/Week)

9:00am-5:30pm (Tuesday through Saturday)

 

(2)        C30 (30 Hours/Week)

9:00am-3:30pm (Tuesday through Saturday)

 

(3)        C24 (24 Hours/Week)

9:00am-3:30pm (Tuesday through Thursday)

9:00am-3:30pm (Saturday)

 

One Part-Time Session (16 Hours/Week):

 

(4)        C16 (16 Hours/Week)

5:30pm-9:00pm (Tuesday through Friday) and

3:00-7:00 (Saturday)

 

Minimum and Maximum Time for Course Completion

(One week added for contingency/Holidays)

 

Course                          Minimum (Not less than, weeks) Maximum (Not more than, weeks)

 

C40 (40 hours/week)                  39                                                         49

C30 (30 hours/week)                  51                                                         64

C24 (24 hours/week)                  64                                                         80

C16 (16 hours/week)                  95                                                         119

 

Cosmetology Program Curriculum and Detailed Course Outline (1500 hours)

 

The cosmetology program curriculum will include theory instruction (about 250 hours), laboratory demonstrations (about 350 hours), and clinical practice (about 900 hours). The subjects covered in this curriculum and the approximate hours allocated to each subject are as follows:

 

Hours

 

Subject/Unit                              Theory              Lab/Demo         Clinical Practice Total

                                                                                                (Onsite)

 

Orientation: School policies

and license requirements                       4                      –                      –                         4

 

Safety: self and consumer

safety                                                   6                      4                     8                       18

 

Hygiene, sterilization &

sanitation: methods of

sterilization and sanitation

expected of students, rules

and polices on sterilization

and sanitation                                                   6                      8                     16                      30

 

Shampooing, rinsing,

and draping procedures                         12                     10                     38                      60

 

 

Chemistry and

chemicals used in

cosmetology                                         12                     –                      –                        12

 

Scalp treatments,

analysis, disorders,

and diseases                                        10                     20                     40                       70

 

Hair styling: Anatomy &

physiology/facial shapes,

molding and pin curling,

roller curling, heat, waving,

braiding and pressing                            12                     8                     12-                       32

 

Permanent waving-chemical

relaxing, cold waving: proper

techniques of wrapping and

perming hair, safety and

comfort precautions,

chemistry of perm and

neutralizing solutions                             20                     40                     128                   188

 

Hair Straightening;

introduction to two general

types of relaxer, sodium

hydroxide and ammonium

thioglycolate; recognizing

the qualities of hair by

visible inspection, feel

and special test                                     12                     16                     44                     72

 

Hair coloring and bleaching,

basic color theory, supplies,

and equipment. Record

keeping and safety,

classification

of hair coloring,

temporary hair coloring,

semi-permanent, permanent,

test for metallic salts,

preparation for hair

coloring along with

special effects such as

high-lighting, cap, foil

and weaving techniques                         40                     48                     152                   240

 

 

Hair cutting/styling:

importance and purpose of

haircutting and styling and

different techniques with

razors and scissors                               40                     88                     228                   356

 

Finger waving: purpose,

importance and procedure

of finger waves                                     12                     20                     78                    110

 

Skin care and make-up:

Analysis, anatomy, health,

Safety, and sanitary rules,

introduction to facial

treatments, and make-up

techniques & applications                      16                     32                     48                      96

 

Manicuring/pedicuring:

history and definitions of

manicuring and pedicuring,

preparation, safety rules,

hand and foot massage and

other types of advanced

nail techniques                                      8                      24                     40                      72

 

Hair additions/wigs: types

of wigs, why wigs are worn,

fitting wigs, proper shaping,

and cleaning methods                             8                    8                     20                      36

 

Salon Management &

business skills: Basic

training in salon management,

starting own business, and

business promotion

and sales skills                                     16                    24                      48                      88

 

Virginia regulations:

preparation for the license

exam                                                   16                                  –                        –           16

                                                                                                                                              

Cosmetology Program

Total Hours                                            250                  350                   900                   1500

 

Program Hours by Method of Instruction

 

Instructional methods include class instruction (lectures, reviews, and quizzes), lab demonstration (using training aids such as manikins and educational videos), and clinic practice.

 

Method                                                             Hours

 

Class Instruction                                                250

(lectures, reviews, quizzes)

 

Lab Demonstrations                                          350

(Videos and practice on manikins)

 

Clinic Practice                                                   900

 

Required Practical Performances

 

The curriculum requirements for cosmetology include the following minimum number of practical performances:

 

Hair and scalp treatments                                              10

Hair styling                                                                    320

Tinting                                                                          15

Bleaching and frosting                                                   10

Temporary rinses                                                           10

Semi-permanent color                                                   10

Cold permanent waving or chemical relaxing                   25

Hair shaping                                                                  50

Wig care, styling, placing on model                                5

Finger waving and thermal waving                                  30

Manicures/pedicures                                                      15

Facials and waxing                                                        5

Sculptured nails/nail tips/wraps                                      20

TOTAL                                                                          525

 

Grade Level Standards and Evaluation Periods

 

Grade level standards and evaluation periods for all training programs, along with the attendance requirements, are provided in the “Satisfactory Academic Progress” (SAP) section in this catalog, The grade level standards and evaluation periods for the cosmetology program are reproduced here to ensure the policy is available and understood by the cosmetology program students. The following grade level standards and evaluation periods apply to all cosmetology program students.

 

Students are assigned theory study and practical assignments.  Theory is evaluated by written exams.  Students are evaluated upon completion of each unit of study, and/or practical assignment. All quizzes and tests are graded using a scale of 1 to 100 with 75% being the minimum acceptable grade.  Practical work on manikins, models and clients are graded using a letter grade scale which is converted to a percentage.  The minimum grade requirement if the student is to graduate is a 75%. Numerical grades are considered according to the following grading scale (Practical and Theory):

 

A=95%-100%

B=85%-94%

C=75%-84%

F=0%-74%

 

Student grades are compiled for three evaluation periods: 450, 900, and 1350 of actual completed hours of training. These evaluation periods ensure that students have ample opportunity to meet both the attendance and grade level requirements of at least one evaluation before the midpoint of training

Grades are recorded and compiled at the end of each evaluation period, and entered in the student permanent record, and the student is informed verbally of the grading results when the grading is completed.  At the end of each evaluation period, the school determines the student SAP status, and determines if the student has met the SAP requirements. Students who meet the minimum requirements are considered making satisfactory academic progress until the next scheduled evaluation period.

 

 

ESTHETICIAN PROGRAM

 

Esthetician Program Objectives

 

The esthetician program is designed to prepare students for the esthetician license exam, and to develop student’s knowledge and skills for an entry level position in the esthetics and skin-care market.

 

Esthetician Program Length and Description

 

This is a six hundred (600) hour program. It covers facials and skin-care treatments, makeup, waxing, and information about skin-care products and equipment. The program provides instruction and hands-on practical experience, including lectures, demonstrations, handouts/assignment sheets, question/answer, quizzes and tests, and practice on live models and clients.

 

The esthetician program may be completed in 21-49 weeks, depending on the course schedule chosen by the student and specified in the student’s contract, as well as student attendance and academic progress.

 

Esthetician Course Schedule

 

Two Full-Time Courses:

 

(1)        E30 (30 Hours/Week)

9:00am-3:30pm (Tuesday through Saturday)

 

(2)        E24 (24 24 Hours/Week)

9:00am-3:30pm (Tuesday through Thursday)

9:00am-3:30pm (Saturday)

 

One Part-Time Course:

 

(3)        E16 (16 Hours/Week)

5:00pm-9:00pm (Tuesday through Thursday) and

9:00-3:00 (Saturday)

 

Minimum and Maximum Time for Course Completion

(One week added for contingency/Holidays)

 

Course                          Minimum (Not less than, weeks) Maximum (Not more than, weeks)

 

E30 (30 hours/week)                  21                                                         25

E24 (24 hours/week)                  25                                                         31

E16 (16 hours/week)                  39                                                         49

 

Esthetician Program Curriculum and Detailed Course Outline (600 hours)

Consistent with Virginia requirements (18VAC41-70-190), the esthetics curriculum consists of 600 clock hours of instruction. Instructional methods include class instruction (lectures, reviews, and quizzes), lab demonstration (using training aids such as face manikins and educational videos), and clinic practice.

The esthetics curriculum includes, but it is not limited to, the following main topical areas:

  1. Orientation and business topics – minimum of 25 hours of instruction.
  2. School policies;
  3. Management;
  4. Sales, inventory and retailing;
  5. Taxes and payroll;
  6. Insurance;
  7. Client records and confidentiality; and
  8. Professional ethics and practices.
  9. Laws and regulations – minimum of 10 hours of instruction.
  10. General sciences – minimum of 80 hours of instruction.
  11. Bacteriology;
  12. Microorganisms;
  13. Infection control, disinfection, sterilization;
  14. Occupational Safety and Health Administration (OSHA) requirements;
  15. Material Safety Data Sheet (MSDS);
  16. General procedures and safety measures;
  17. Cosmetic chemistry;
  18. Products and ingredients; and
  19. Nutrition.
  20. Applied sciences – minimum of 95 hours of instruction.
  21. Anatomy and physiology;
  22. Skin structure and function;
  23. Skin types;
  24. Skin conditions; and
  25. Diseases and disorders of the skin.
  26. Skin care – minimum of 255 hours of instruction.
  27. Health screening;
  28. Skin analysis and consultation;
  29. Effleurage and related movements and manipulations of the face and body;
  30. Cleansings procedures;
  31. Masks;
  32. Extraction techniques;
  33. Machines, equipment and electricity;
  34. Manual facials and treatments;
  35. Machine, electrical facials and treatments; and
  36. General procedures and safety measures.
  37. Makeup – minimum of 65 hours of instruction.
  38. Setup, supplies and implements;
  39. Color theory;
  40. Consultation;
  41. General and special occasion application;
  42. Camouflage;
  43. Application of false lashes and lash extensions;
  44. Lash and tinting;
  45. Lash perming;
  46. Lightning of the hair on body except scalp; and
  47. General procedures and safety measures.
  48. Body and other treatments – minimum of 20 hours of instruction.
  49. Body treatments;
  50. Body wraps;
  51. Body masks;
  52. Body scrubs;
  53. Aromatherapy; and
  54. General procedures and safety measures.
  55. Hair removal – minimum of 50 hours of instruction.
  56. Types of hair removal;
  57. Wax types;
  58. Tweezing;
  59. Chemical hair removal;
  60. Mechanical hair removal; and
  61. General procedures and safety measures.

 

Program Hours by Method of Instruction

 

Instructional methods include class instruction (lectures, reviews, and quizzes), lab demonstration (using training aids such as face manikins and educational videos), and clinic practice.

 

Method                                                             Hours

 

Instruction & Lab Demonstration                                    275

 

Clinic Practice                                                   325

 

Total Hours                                                       600

 

Required Practical Performances

Consistent with Virginia requirements (18VAC41-70-200), the esthetics curriculum includes the following minimum practical performances:

Consultations, cleansings and analysis of face and body 35
Manual facials and treatments 65
Machine or electrical facials and treatments 50
Body treatments and back treatments 20
Makeup 25
Hair Removal 25
TOTAL 220

 

Grade Level Standards and Evaluation Periods

 

Grade level standards and evaluation periods for all training programs, along with the attendance requirements, are provided in the “Satisfactory Academic Progress” (SAP) section in this catalog, The grade level standards and evaluation periods for the esthetician program are reproduced here to ensure the policy is available and understood by the esthetician program students. The following grade level standards and evaluation periods apply to all esthetician program students.

 

Students are assigned theory study and practical assignments.  Theory is evaluated by written exams.  Students are evaluated upon completion of each unit of study, and/or practical assignment. All quizzes and tests are graded using a scale of 1 to 100 with 75% being the minimum acceptable grade.  Practical work on manikins, models and clients are graded using a letter grade scale which is converted to a percentage.  The minimum grade requirement if the student is to graduate is a 75%. Numerical grades are considered according to the following grading scale (Practical and Theory):

 

A=95%-100%

B=85%-94%

C=75%-84%

F=0%-74%

 

Student grades are compiled for three evaluation periods: 150, 300, and 450 of actual completed hours of training. These evaluation periods ensure that students have ample opportunity to meet both the attendance and grade level requirements of at least one evaluation before the midpoint of training

Grades are recorded and compiled at the end of each evaluation period, and entered in the student permanent record, and the student is informed verbally of the grading results when the grading is completed.  At the end of each evaluation period, the school determines the student SAP status, and determines if the student has met the SAP requirements. Students who meet the minimum requirements are considered making satisfactory academic progress until the next scheduled evaluation period.

 


NAIL TECHNICIAN PROGRAM

 

Nail Technician Program Objectives

 

This is an introductory and basic training program in nail technology. The program is intended to prepare students for the nail technician license exam, and to develop student knowledge and skills for an entry level position in nail technology.

 

Nail Technician Program Length and Description

 

The nail technician program offers two hundred and fifty (250) hours of training. The program provides instruction and practice performances, using lectures, demonstrations, quizzes, tests, and practice on manikins, live models, and clients. Virginia requires a minimum of 150 hours of training for the nail technicians; however, the school determined that this is not enough to cover the nail technician program curriculum and the 275 practice performances that are also required by the Commonwealth. The 250-hour program has been approved by both DPOR and SCHEV.

 

The nail technician program may be completed in 12-20 weeks, depending on the course schedule chosen by the student and specified in the student’s contract, as well as student attendance and academic progress.

 

Nail Technician Course Schedule

 

One Full-Time Course:

 

(1)        NT24 (24 Hours/Week)

9:00am-3:30pm (Tuesday through Thursday) and

9:00am-3:30 (Saturday)

 

One Part-Time Course:

 

(2)        NT16 (16 Hours/Week)

5:00pm-9:00pm (Tuesday through Thursday)

9:00am-3:00pm (Saturday)

 

Minimum and Maximum Time for Course Completion

(One week added for contingency/Holidays)

 

Course                          Minimum (Not less than, weeks)             Maximum (Not more than, weeks)

 

NT24 (24 hours/week)                12                                                         16

NT16 (16 hours/week)                16                                                         20

 

Nail Technician Program Curriculum and Detailed Course Outline (250 hours)

 

The nail technician curriculum includes theory instruction (about 110 hours), laboratory and clinical practice (about 140 hours).  The subjects covered in this curriculum and the approximate

hours allocated to each subject are as follows.

 

Hours

 

Subject/Unit                                          Theory/Demo                 Lab/Clinic (Onsite)                     Total    

 

Orientation: School policies

and requirements                                               4                                  –                                    4

 

Anatomy and Physiology                                   36                                   –                                 36

  1. Bacteriology
  2. Nail Disorders & Diseases
  3. Skin Disorders & Diseases

 

Sanitation/Sterilization                                        5                                 12                                 17

 

Equipment/Chemicals                                          5                                6                                  11

  1. Implements
  2. Cosmetics
  3. Product Chemistry/Safety

 

Manicure/Pedicure/Massage                                5                                20                                 25

  1. Plain
  2. Oil
  3. Polish/Nail Art

 

Artificial Nails                                                    18                                 86                                 104

  1. Acrylic Nail
  2. Gel Nail
  3. Wrapping
  4. Nail Tip
  5. Electric Filing Techniques

 

Introduction & Demonstration of

new Products Techniques                                  10                                 10                                 20

 

Professional Ethics/

OSHA Regulations                                            5                                  –                                   5

 

Business Practices                                            8                                  –                                   8

  1. Client Consultation
  2. Salesmanship/Retail

 

Hygiene & Personal Grooming                           3                                  –                                   3

 

Safety Precautions & Procedures                       6                                  6                                  12

 

Virginia Code & Regulations                              5                                 –                                   5

                                                                   

Nail Technician program

total hours                                                        110                               140                               250

 

Program Hours by Method of Instruction

 

Instructional methods include class instruction (lectures, reviews, and quizzes), lab demonstration (using training aids such as educational videos), and clinic practice.

 

Method                                                 Hours

 

Instruction & Lab Demonstration                                                110

Clinic Practice                                                               140

Total Hours                                                                   250

 

Required Practical Performances

The curriculum requirements for nail care include the following minimum number of practice performances:

 

Manicures                                                         30

Pedicures                                                         15

Individual sculptured nails/nail tips                     200

Individual removals                                            10

Individual nail wraps                                          20

Total                                                                 275

 

Grade Level Standards and Evaluation Periods

 

Grade level standards and evaluation periods for all training programs, along with the attendance requirements, are provided in the “Satisfactory Academic Progress” (SAP) section in this catalog, The grade level standards and evaluation periods for the nail technician program are reproduced here to ensure the policy is available and understood by the nail technician program students. The following grade level standards and evaluation periods apply to all nail technician program students.

 

Students are assigned theory study and practical assignments.  Theory is evaluated by written exams.  Students are evaluated upon completion of each unit of study, and/or practical assignment. All quizzes and tests are graded using a scale of 1 to 100 with 75% being the minimum acceptable grade.  Practical work on manikins, models and clients are graded using a letter grade scale which is converted to a percentage.  The minimum grade requirement if the student is to graduate is a 75%. Numerical grades are considered according to the following grading scale (Practical and Theory):

 

A=95%-100%

B=85%-94%

C=75%-84%

F=0%-74%

 

Student grades are compiled for two evaluation periods: 100 and 200 of actual completed hours of training. These evaluation periods ensure that students have ample opportunity to meet both the attendance and grade level requirements of at least one evaluation before the midpoint of training

Grades are recorded and compiled at the end of each evaluation period, and entered in the student permanent record, and the student is informed verbally of the grading results when the grading is completed.  At the end of each evaluation period, the school determines the student SAP status, and determines if the student has met the SAP requirements. Students who meet the minimum requirements are considered making satisfactory academic progress until the next scheduled evaluation period.

 

 

SATISFACTORY ACADEMIC PROGRESS POLICY AND REQUIREMENTS

Students must meet the “Satisfactory Academic Progress” (SAP) requirements. These include attendance requirements and grade level standards. The SAP requirements apply to all students enrolled in the school, including students receiving Federal financial aid or partial funding assistance, and self-paying students. Students must meet the SAP requirements and maintain SAP status to continue eligibility for Federal financial aid and stay enrolled in the school.  This requirement is consistent with the Department of Education requirements as well as guidelines established by NACCAS. This policy is applied consistently to all students in all three accredited training programs offered by the school (cosmetology, esthetics, and nail tech), and the policy is included in this school catalog that is handed to students upon enrollment, to ensure the policy is available and understood by all applicants before commencement of training,

 

Evaluation Periods

 

The school uses the following evaluation periods of scheduled hours completed to determine student SAP status with respect to the attendance and grade level requirements:

 

PROGRAM 1ST EVALUATION 2ND EVALUATION 3rd EVALUATION
Cosmetology 450 900 1350
Esthetician 150 300 450
Nail Technician 100 200 ——

 

These evaluation periods ensure that students have ample opportunity to meet both the attendance and grade level requirements of at least one evaluation before the midpoint of the training program.  At the end of each evaluation period (scheduled hours), the school determines the student SAP status, and determines if the student has met the SAP requirements. Students who meet the minimum requirements are considered making satisfactory academic progress until the next scheduled evaluation period.

 

Grade Level Standards

 

Students are assigned theory study and practical assignments.  Theory is evaluated by written exams.  Students are evaluated upon completion of each unit of study, and/or practical assignment. All quizzes and tests are graded using a scale of 1 to 100 with 75% being the minimum acceptable grade.  Practical work on manikins, models and clients are graded using a letter grade scale which is converted to a percentage.  The minimum grade requirement if the student is to graduate is a 75%. Numerical grades are considered according to the following grading scale (Practical and Theory):

 

A=95%-100%

B=85%-94%

C=75%-84%

F=0%-74%

 

Grades are recorded and compiled at the end of each evaluation period, and entered in the student permanent record, and the student is informed verbally of the grading results when the grading is completed.

 

Attendance Requirements

 

Students are expected to complete their training by the scheduled completion date specified in their contracts. All training courses and programs must be completed in any case within 125% of the contracted period (see maximum program durations below).

 

 

PROGRAM PROGRAM LENGTH MAXIMUM TIME FRAME
Cosmetology 1500 Clock Hours  1875 Clock Hours
Esthetician   600 Clock Hours    750 Clock Hours
Nail Technician   250 Clock Hours    312 Clock Hours

 

Students that do not graduate within the maximum time frame for their training program (Column 3 in the above table) will be charged the applicable hourly rate for the remaining training hours required for graduation.

 

In order to meet the attendance requirement, students are required to maintain a minimum of 80% attendance, as measured at the end of each evaluation periods. Attendance is monitored and reported to the student and recorded in the student’s permanent record every month. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least an 80% cumulative attendance since the beginning of the course so that the student graduates within the maximum time frame permitted.

 

The maximum time allowed for transfer students who need less than the full course requirements will be determined based on 80% of the scheduled hours. Transfer hours from another institution that are accepted toward the student’s training are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. Satisfying the SAP requirements for transfer students is based on the actual contracted hours with the school.

 

Make-Up Work Requirement

 

Monday is reserved as make-up day for all programs. Students are required to make up all work missed, including theory classes, quizzes and tests. Tests may be repeated once and the second grade will be used in determining the grade average. Incomplete work and tests will be converted to a 0% if not made up within four weeks from the time it was scheduled for completion.

 

Exams missed due to absence must be made-up on the first day the student returns to school. Failure to take exams on time will result in a zero (0) grade. It is the student’s responsibility to understand the make-up policy and to act accordingly.

 

Approved Leave of Absence

 

A student may request and will be granted a leave of absence (LOA) in any of these special circumstances:

  • Financial Hardship
  • Medical Issues
  • Death of a family member or a personal friend/partner
  • Travel

 

The LOA must be requested and approved in writing prior to LOA occurring, and there must be a reasonable assurance expectation that the student will return from the LOA. The student is required to explain the circumstance for the LOA and fill the LOA request form provided by the school, and provide supporting documentation.  The request student will include in the request the beginning and ending dates for the leave and include the student’s signature.

 

Emergency LOA, without prior written request, may be granted provided the student completes the LOA form and returns it to the school via mail or in person within a reasonable time after resolution of the emergency.  The student is required to inform the office of their return from a LOA on the day the student returns.

 

The maximum time permitted for LOA(s) is 60 calendar days within a 12 month period.

If the student does not resume attendance at the school on or before the end of an approved LOA, the school shall treat the student as a withdrawal and the date that the LOA was approved shall be considered as the last date of attendance for tuition refund purposes, and any outstanding student loans will go into immediate repayment.

 

If enrollment is temporarily interrupted due to a pre-approved LOA, the student will return to school in the same academic progress status the student held prior to the LOA. The student contract period and maximum time frame will be extended by the same number of days the student was on LOA, without any penalty to the student, and training hours missed as a result of the LOA will not be included in the student’s cumulative attendance percentage calculation.  The student enrollment agreement will be amended to show the extension of the contract period and the contract amendment will be initialed or signed by all parties whose signatures appear on the original agreement.  The school will not assess the student any additional charges as a result of an approved LOA, and a student meeting these criteria is not considered to have withdrawn and no refund calculation is required at that time.

 

Absence Without Approval

 

After the 3-day cancellation period expires, students enrolled in any program who do not show up to school for fourteen (14) calendar days (including weekends & holidays) without prior approval by the school, will be withdrawn. Students who wish to return must re-enroll in accordance with the school re-admission policy describe in another section of this school catalog.

 

The following cases of late arrival to class and skipping of classes will be considered as tardiness on the part of the student:

 

  • Students arriving more than 10 minutes after the scheduled class start time for a theory class, and will not be admitted to class and will not be allowed to clock-in until the theory class ends.

 

  • Students repeatedly arriving more than one hour late to a practical session will be required to provide the school with an explanation in writing.

 

  • Students skipping a full day of scheduled training will be required to provide the school with an explanation or an excuse in writing.

 

All student absenteeism and tardiness cases are documented in the student record and can also be tracked on the student time card. Repeated tardiness and absenteeism will negatively impact attendance and student progress and SAP status.

 

Determination of Student SAP Status

 

At the end of each evaluation period, school determines whether or not the student has satisfied the SAP requirements with respect to grade level standards (75%) and attendance requirement (80%).

 

The school keeps a record of the student evaluation on the individual student’s permanent record card, student’s daily attendance form. Students receive a hard-copy of the SAP determination report when the report is completed by the school.

 

Students that satisfy both SAP requirements maintain their SAP status until the next evaluation, which will be administered at the end of the following evaluation period.

 

Students may be issued warnings if necessary during an evaluation period without changing their SAP status during the warning period. These students are also given counsel by the school on the negative impact and consequences of not satisfying the SAP requirements on their education and eligibility for Federal financial aid, and that putting the student on warning is necessary to avoid having their Title IV Funding interrupted (if the student is not put on warning).

 

Course incompletes, repetitions and non-credit remedial courses do not apply to this institution and have no effect on the institution’s SAP policy.

 

The school will notify the VA of any change in the enrollment status of students certified to receive veteran’s education benefits. This includes when the student is placed on attendance and/or academic probation, changes schedules, or terminates training.

 

Probation for Unsatisfactory Academic Progress

 

Students that fail to meet the SAP requirements are put on probation for one evaluation period, and are given the opportunity and counsel to improve their SAP status during the evaluation period that follows the progress determination. Students are advised in writing on the actions required to attain satisfactory progress by the next evaluation. Students are also given a warning that if they still fail to achieve a satisfactory progress status by the end of the probationary period, they will be determined as NOT making satisfactory progress, and will become ineligible to receive Title IV financial aid funds, as applicable, and they will be dismissed.

 

Students can clear and re-establish their SAP status during the probationary warning period, by:  1) Making up missed tests and assignments and increasing cumulative grade average to 75% or better, and 2) Increasing cumulative attendance to a minimum of 80%. Federal financial aid will be reinstated to students who have made progress and re-established their SAP status at the next scheduled evaluation.

 

Students that fail to achieve a satisfactory progress status by the end of the probationary period and are dismissed may apply for re-admission provided they follow the school policy and meet the re-admission requirements. School policy for re-admission of all students that leave school before their training is completed is described in a different section of this school catalog.

 

Student Withdrawal and Transfer-Out

 

If a student wishes to withdraw or transfer to another school for any reason, all credits earned at the school are transferable at the sole discretion of the accepting institution, provided the following criteria are met: (1) The school receives a written transfer request signed by the student; and (2) The student must also meet his/her financial obligations to the school. When these criteria are met, the school will notify the student, in writing, of the hours and grades completed and certify the number of completed hours to the accepting institution as requested by the student.

 

Students wishing to transfer and the accepting institution are responsible for satisfying all the requirements and policies of Virginia Board for Barbers and Cosmetology including the requirements in 18 VAC 41-20-20.B.1, 18 VAC 41-40-20.B.1, 18 VAC 41-20-280.B.1 and 18 VAC 41-40-260.B.1. This school offers no guarantee that students wishing to transfer will be admitted by other institutions. The decision to admit transfer students from this school to other institutions rests ultimately with the accepting institution.

 

GRADUATION & CERTIFICATION REQUIREMENTS

 

Certification by School

 

A certificate of completion/diploma, a course transcript, and a record of attendance will be issued to the student who meets the following requirements:

 

  1. Completion of the required hours of study (1500 hours for the cosmetology program, 600 hours for the esthetician program, and 250  hours for the nail technician program).

 

  1. Satisfying the Attendance Requirement of not less than an 80% attendance rate and the Academic Requirement of not less than a 75% grade average;

 

  1. Payment of all financial obligations to the school, as specified in the student’s enrollment agreement/contract; and,

 

  1. Attending an exit interview with the school Director to complete administrative work and to schedule a time for the Virginia Board of Barbers and Cosmetology exam that students must to qualify for certification.

 

Licensing Requirements in Virginia

 

In order to obtain a license in cosmetology, nail technician, or esthetics in Virginia, students must complete the following requirements and provisions of the Virginia Board of Barbers and Cosmetology (among other board regulations and requirements):

  • The applicant you must attend a licensed school and complete Virginia’s minimum required training hours (Cosmetologist 1500 Hours; Esthetician 600 Hours; Nail Technician 150 Hours).
  • After finishing the required training, the applicant is required to take Virginia Board of Barbers and Cosmetology license exam, and shall provide evidence satisfactory to the board that the applicant has passed the board approved exam, administered either by the board or by independent examiners.
  • Upon passing the Board exam, the student will receive his/her Virginia license and then be able to work in Virginia.
  • The applicant shall not have been convicted in any jurisdiction of a misdemeanor or felony which directly relates to the cosmetology, nail technician, or esthetic license that the student may apply for upon completing his/her training.

The school uses a mock version of the Virginia Board of Barbers and Cosmetology exam to prepare students for the real exam. However, school does not require that students pass the mock exam.

 

OCCUPATIONAL OPPORTUNITIES & PLACEMENT SERVICES

 

Occupations

 

School graduates may seek gainful employment in the market place and/or self-employment opportunities in the following mainstream occupations in cosmetology, skin care, and nail care: hair dresser/hair stylist; skin care specialist/esthetician; and manicurist/pedicurist.  Additionally, the U.S. Department of Labor (DOL) provides updated information for Standard Occupational Classifications (SOC) codes, including occupational profiles and descriptions, knowledge and skills required, and state and national wages and trends, by occupation and/or position. As an example, the DOL website at http://www.careerinfonet.org posts information for the main SOC codes and occupations of interest to students.

 

2013 Wages

(Based on Information on the DOL Website)

 

Occupation/

SOC Code

 

U.S. National Median Wage

Hourly/Yearly

Virginia Median Wage

Hourly/Yearly

Hairdressers, Hairstylists, Cosmetologists/

39-5012

 

 

$11.12/$23,100

 

$14.05/$29,200

Skin Care Specialists)/Estheticians

39-5094

 

 

$13.97/$29,100

 

$18.58/$38,600

Manicurists/Pedicurists/

30-5092

 

$9.43/$19,600

 

 

$9.61/$20,000

 

Career Considerations

 

Training is an important first step for cosmetology students.  If you like to work with people and have the aptitude for the cosmetology field, your education may be your pathway to a career in cosmetology with a secure income.

 

The school wants to ensure that students interested in pursuing a career in the cosmetology field consider all aspects of such a decision.  Persons who want to become professionals in this field must:

  • Have finger dexterity and a sense of form and artistry.
  • Enjoy dealing with the public and be able to follow a client’s direction.
  • Keep abreast of the latest hair, skin, and nail care techniques and technological innovations.
  • Work long hours while building a personal clientele in order to earn the desired income.
  • Make a strong commitment to the educational process and complete the course of study.
  • Learn the skills necessary to operate a personal business.Applicants and students should be aware that:
  • The work can be arduous and physically demanding because of long hours standing over a stylist’s chair or an esthetics treatment bed.
  • There will be exposure to various chemicals and fumes that may cause allergic reactions or could be harmful if used incorrectly.

 

  • The practice of safety and infection control is essential for effective and successful performance within the industry.

 

  • Methods of compensation vary and may include straight salary, salary plus commission, straight commission, sliding scale commission, retail commission or independent contracting (renting space and equipment from an existing salon or spa).

 

  • The 2007 Job Demand Survey commissioned by NACCAS indicated that nationally, the average salon professional’s salary is $35,973. Placement Support ServicesThe school does not guarantee students a job or a salary after graduation, however, the school provides the students with the following training and support to help students find a job or start a career in the cosmetology field after graduation:
  •  
  • The curricula for all training programs offered by the school include basic instruction on searching, applying and interviewing for new jobs.  Students are also instructed on the importance for student success of having a good work ethic and a positive attitude and behaving in a professional manner.

 

  • The school receives and posts job vacancy announcements on the school’s bulletin board.

 

  • The school maintains contact with the local salon owners and periodically invites salon owners to make recruiting visits to the school facility and meet/interview students.

 

  • The school councils graduating students on how to do jobs interviews.

 

  • Students are encouraged and given the opportunity to participate in beauty events such as trade shows and meet and interact with prospective employers including local business and salon owners and product manufacturers.

 

 

SCHOOL PERFORMANCE REVIEW & IMPROVEMENT

 

Following are school outcomes in 2015.

 

Year Completion Rate Placement Rate Licensure Rate
2015 data 76 71 80
2014 data 100 96 100
2013 data 69% 82% 100%

 

The school is constantly working on improving outcomes in terms of graduation, placement, and licensure rates and satisfying the standards established by the regulatory and accrediting agencies.  The school relies on these policies to improve performance: (1) Ensuring that student applicants have a serious interest and desire and are prepared to pursue an education and a career in the demanding field of cosmetology; (2) Continually seeking and obtaining feedback from students and faculty, including graduating students; (3) Seeking suggestions and feedback from local salon and business owners on how student training can be improved  to meet evolving market and industry needs; and (4) Encouraging and supporting faculty members and students to be pro-active and participate in beauty shows and taking specialized training and demonstrations offered by product suppliers and manufacturers. In addition, the school also takes advantage of the self-study that it performs for NACCAS every 4-5 years.

 

 

TUITION & FEES

 

Cosmetology Program

 

Tuition                                                                          $16,500

Registration fee (non-refundable)                                   $100

Training Aids & Training Kit                                            $2,000

(Books, uniform, e-Tablet,

and training kit –see list in

Appendix B)

                                                                                                   

Cosmetology Program Total                              $18,600

 

Esthetician Program

 

Tuition                                                                           $9,000

Registration fee (non-refundable)                                   $100

Training Aids & Training Kit                                            $1,500

(Books, uniform, e-Tablet,

and training kit –see list in

Appendix B)

 

Esthetician Program Total                                  $10,600

 

Nail Technician Program

 

Tuition                                                                          $4,000

Registration fee (non-refundable)                                   $100

Training Aids & Training Kit                                            $600

(Books, uniform, and training kit

–see list in Appendix B)

 

Nail Technician Program Total                $ 4,700

 

NOTE: The purchase of the training aids and training kits from the school is optional; students may purchase these items in the open market if they so desire. If the student assumes responsibility for purchasing these items on the open market, the student will not be charged fees for these items.

 

Fees and Hourly Rates for Transfer Students:

 

Registration fee      Hourly Rate

 

Cosmetology Program                                        $ 100                          $ 11.00

Esthetician Program                                            $ 100                          $ 15.00

Nail Technician Program                                      $ 100                          $ 16.00

 

In addition to these fees, transfer students will be charged a fee for any new or replacement training aids & training kits issued to student by the school.

Re-enrolled Students and Students Exceeding Maximum Time Frame:

 

Re-instatement fee for students who re-enroll and hourly rates for students who re-enroll and  students who exceed the maximum time frame for the training program hours (cosmetology 1875 hours, esthetician 750 hours, and Nail Technician 312 hours):

 

Reinstatement Fee (re-enrolled students):                       $ 50.00

 

Cosmetology Program                                                  $11.00/Hour

Esthetician Program                                                      $15.00/Hour

Nail Technician Program                                                $16.00/Hour

 

Other Fees:

 

Additional Copies of Transcript:

(First transcript is issued free of charge)                                     $3.00/Transcript

 

Total Fees:

 

The proceeding fees represent the total institutional fees charged by the school.

 

NOTE: Replacement of lost, stolen, or misplaced training aids and training kit items such as books, uniforms, electronic IPADs, etc. shall be the responsibility of the individual student.

 

 

FORMS OF PAYMENT & PAYMENT TERMS

Forms of Payment

Acceptable payment methods for monies owed to the school include cash, credit card, check, money order, and Title IV funds and loans. Title IV Federal Student Aid is available to students that qualify. Students interested in applying for Federal financial aid can complete a “Free Application for Federal Student Aid” (FAFSA) online@: www.fafsa.ed.gov. The school code is “030972”. Students need the following documents to complete the FAFSA form:

  • High School Diploma or GED Certificate
  • Driver’s License
  • Social Security Card (or Green Card if you are not a citizen.)

The school also offers a monthly installment plan to all self-paying students and student portion of the tuition and fees for students receiving Federal Financial Aid.  When a student does not make full payment of tuition and fees at the time of enrollment and has to make installment payments, the school will provide a disclosure of truth-in-lending statement that the student will sign to acknowledge student understanding of his/her financial obligation and responsibility to pay all unpaid tuition and fees in the future.

Payment Terms

 

  1. The registration fee is due upon signing of the contract/enrollment agreement.

 

  1. Tuition as well as fees for training aids & training kit can be paid in advance or through pre-determined and agreed upon monthly installments. Monthly installments are due on the first working day of the month.

 

  1. While the school will design a payment plan to suit the student’s need, within reasonable limits, the student is ultimately responsible for paying all tuition and fees (except for payments made on behalf of the student by Federal financial aid programs and/or any scholarships funds or grants, where applicable).

 

  1. The school will begin requesting Federal financial aid disbursements on behalf of qualifying students after a student has been approved to receive financial aid by the U.S. Department of Education. The school will process student applications for Federal financial aid, including applications for direct loans and transmit such applications electronically to the U.S. Department of Education (DE). DE determines whether or not a student qualifies to receive Federal financial aid and the award amount. Processing of student applications for Federal financial aid could take several weeks to complete, especially when student information must be verified at Department of Education request. A student applying for Federal financial aid including direct loans who withdraws from school before Federal financial aid is approved, or before the first financial aid disbursement is collected on the student’s behalf by the school, will be considered as a self-paying student and will be personally and fully responsible for all payments due the school at the time of student withdrawal.

 

  1. Where applicable, financial aid awards including direct loans will be credited to recipient student accounts within three working days after disbursements have been authorized by the U.S. Department of Education and/or any scholarship funds or grants.

 

  1. The school will supply all equipment and training kits to students, and all products used for client services including perm waves, relaxer, hair color, setting lotions, gel, makeup, and wax. Students are responsible for training kit replacements, hair spray, and designer styling aids.

 

  1. All outstanding tuition and fees must be paid in full before a student is eligible to receive any transcripts, certificates, diplomas, or an application for a professional license.

 

Selection of students for Federal Supplemental Educational Opportunity Grant (FSEOG) Program:

 

The school will use the following U.S. Department of Education criteria (in 34 CFR 676.10) for selection of students for FSEOG awards crediting student accounts.

 

  • In selecting among eligible students for FSEOG awards in each award year, the school will select those students with the lowest expected family contributions who will also receive Federal Pell Grants in that year.

 

  • If there are FSEOG funds remaining after giving FSEOG awards to all the Federal Pell Grant recipients at the institution, the school will award the remaining FSEOG funds to those eligible students with the lowest expected family contributions who will not receive Federal Pell Grants.

 

  • A reasonable portion of the allocation FSEOG will be offered to Part-time and independent students who demonstrate financial need to the school satisfaction.

 

 

REFUNDS

 

  1. REFUND DUE TO REJECTION OR CANCELLATION
  • Rejection:  An applicant rejected by the school is entitled to a refund of all monies paid.
  • Three-Day Cancellation: An applicant who provides written notice of cancellation within three business days (3), excluding weekends and holidays, of executing the enrollment agreement is entitled to a refund of all monies paid, less a maximum tuition fee of 15% of the stated cost of the course or $100, whichever is less.

 

  • Other Cancellations: An applicant requesting cancellation more than three (3) days after executing the enrollment agreement but prior to the first of class is entitled to a refund of all monies paid, less a maximum of tuition fee of 15% of the stated cost of the course or $100, whichever is less.

 

  • Return of Training Aids & Training Kit:  All applicants requesting cancellation are required  to return any and all unpaid-for training aids & training kit issued to them by the school; applicants who do not return items issued to them by the school will be charged the applicable fees for these items.
  1. REFUND DUE TO DISCONTINUING COURSES AND PROGRAMS BY SCHOOL

If the school discontinues a course or a program, the school will refund to each student who is enrolled in that course or program monies paid by the student for tuition and fees and will absolve such students of their obligations for payment of any unpaid tuition and fees for courses and programs that are discontinued.

 

  1. RETURN OF UNEARNED STUDENT-PAID FUNDS TO WITHDAWING STUDENTS

 

After the 3-day cancellation period expires, a student will be determined to be withdrawn under the following circumstances and according to the following procedures:

 

  • The student provides a written notice to the school Director including the expected last date of attendance, and the notice must be signed by the student; the withdrawal date will be determined as the last day the student attended school.

 

  • If a student on a leave of absence fails to return to school on the date of his/her scheduled return date, the school will determine that the student has withdrawn and the withdrawal date in this case will be the date the student is scheduled to return.

 

  • If the student misses fourteen (14) calendar days (including weekends & holidays) without prior approval by the school, will be withdrawn from the program, and the withdrawal date will be determined as the last day the student attended school.

 

  • The student is expelled/dismissed from school either because the student fails to meet the attendance and/or academic progress requirements as stipulated in the school catalog, or because the student is expelled for one or more violations of the school policies and rules specified in this school catalog – the withdrawal date in this case will be determined as the day the student was dismissed.

Student-paid funds will be returned to students that withdraw after the 3-day cancellation period expires, and after instruction has started. Refunds shall be calculated based on the official withdrawal date and the total tuition and fees specified in the student contract, excluding the registration fee and the fees for training aids & training kit issued to student by the school, which shall not be refunded –this is because once issued by the school, these items become the property of the student. The minimum percentage of paid tuition that the school shall refund to the student is as follows (the minimum refund amounts in the following table are based on the refund amounts required by Virginia pursuant to the refund policy requirements in 8 VAC 40-31-160 (N) of the Virginia Administrative Code):

PROPORTION OF TOTAL COURSE

OR PROGRAM TAUGHT                                                                                                          % TUITION

BY DATE OF WITHDRAWAL

% TUITION

 

 

LESS THAN 25% 75% AND MORE
25% UP TO BUT LESS THAN 50% 50% REFUND
50% UP TO BUT LESS THAN 75% 25% REFUND
75% AND MORE No REFUND

 

 

 

  1. TIMELINE FOR RETURNING UNEARNED STUDENT-PAID FUNDSThe school policy is to disburse refunds due students that cancel or withdraw (including students that are terminated) as soon as possible but no later than 45 days from the student withdrawal date.

 

  1. RETURN OF UNEARNED TITLE IV FINANCIAL AID FUNDS

The school is required by federal statute to determine how much financial aid was earned by students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term.

For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, a school must still complete a Return calculation in order to determine whether the student is eligible for a post-withdrawal disbursement.

The calculation is based on the percentage of earned aid using the following Federal Return of Title IV financial aid funds formula:

Percentage of payment period or term completed = number of completed hours as of the withdrawal date divided by total hours scheduled for completion during the payment period  (Any break of five days or more is not counted as part of the days in the term).  This percentage is also the percentage of earned aid.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period.

If the student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Students should understand and be aware that when Title IV funds are returned, the student borrower may owe a debit balance to the school.

If the student earned more aid than was disbursed to him/her, the school would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.

The school shall return the amount of Title IV funds for which it is responsible no later than 45 days (40 days for students who receive veterans’ education benefits) after the student’s withdrawal date.

The federal statute requires refunds to be allocated in the following order of priority:

 

  • Unsubsidized Federal Stafford Loans
  • Subsidized Federal Stafford Loans
  • Unsubsidized Direct Stafford Loans (other than PLUS loans)
  • Subsidized Direct Stafford Loans
  • Federal Perkins Loans
  • Federal Parent (PLUS) Loans
  • Direct PLUS Loans
  • Federal Pell Grants for which a Return of funds is required
  • Academic Competitiveness Grant
  • National SMART Grant
  • Federal Supplemental Opportunity Grants for which a Return of funds is required
  • Other assistance under this Title for which a Return of funds is required (e.g., LEAP)The school currently receives Title IV funding from the following financial aid programs and will allocate returned funds in the following order:
  • Unsubsidized Direct Stafford Loans (other than PLUS loans)

 

  • Subsidized Direct Stafford Loans

 

  • Direct PLUS Loans

 

  • Federal Pell Grants for which a Return of funds is requiredF.  NON-REFUNDABLE FEES

 

The registration fee and fees for the training aids & training kit are not refundable because once issued by the school, these items become the property of the student.

 

STUDENT RECORDS

 

Retention & Release of Information to Student

 

During the time the student is attending school, the school keeps student records either in hard-copy forms in locked file cabinets on the school premises, and/or a password=protected electronic database. At a minimum, the student’s file will include the following information

 

  • Student application/ and enrollment agreement/contract
  • Training course attended
  • Dates of attendance
  • Attendance time cards
  • Academic progress reports
  • Student Transcript
  • Student payments and financial ledgerAfter graduation and/or when the student has permanently left school for whatever reason (withdrawn, terminated, etc.), the school (including school successors and/or assigns) will retain the following student information on file either in hard-copy forms, onsite or in storage offsite, and/or a password-protected electronic database, as described:
  1. Each student’s application for admission and admissions records, reflecting the requirements and justification for admission shall be maintained in a hard-copy form for a minimum of three years after the student’s last date of attendance.

 

  1. A transcript of the student’s academic or course work at the school, which shall be retained permanently in a hard-copy and/or an electronic database with backup.

 

  1. A record of student academic or course progress at the school including programs of study, dates of enrollment, courses taken and completed, grades, and status (graduated, withdrawn, etc.) on the student’s last date of attendance shall be retained permanently in hard-copy forms and/or an electronic database, and any changes or alterations to student records will be accurately documented and signed by an appropriate school official.

 

  1. A fiscal record of all financial transactions between each individual student and the school including payments from the student, payments from other sources on the student’s behalf, refunds, and a disclosure of truth-in-lending statement shall be maintained for a minimum of three years after the student’s last date of attendance.

 

Information in the student record (items 1-4) are available to student upon request and will be provided to the student, or parent or guardian if the student is a dependent minor, upon request –provided that: (1) A 24- hour advance notice is submitted in writing to the school Director; and (2) Academic transcripts will not be released unless and until the student has met any and all outstanding financial obligations to the school).

 

Confidentiality of Student Information

 

The school is committed to keep student personal information confidential and private, and no such information will be released to any third parties or the public without prior consent and approval by the student and/or the student parent or guardian if the student is a dependent minor.

 

The school complies with the U.S. Department of Education “Family Educational Rights and Privacy Act of 1874 (FERPA).  A copy of FERPA is given to the student during the orientation session, and a copy of the fact sheet is placed on the bulletin board.  The school will release no information in the student record to third parties without the written consent of the student (or parent or guardian if the student is a dependent minor) in response to each third party’s request, unless otherwise required by law. The school may only release information about the progress and status of student training to accrediting and government agencies, such as SCHEV, NACCAS, U.S. Department of Education, as may be required to satisfy the regulations.

 

STUDENT RIGHTS & PRIVILEGES

 

Student Right-To-Know and Campus Security

 

Pursuant to the Student-Right-To-Know and Campus Security Act of 1990 (S-580), the school will:

 

  • The school policy is to disclose and periodically update the completion/graduation, licensure, and placement rates of full-time students consistent with the provisions of Title I of the Act (Student Right-To-Know).

 

  •  Consistent with the provisions of Title II of the Act (Crime Awareness and Campus Security),  it is the school policy that (a) Every student, instructor, and staff member is responsible for reporting to the school Director and management staff any crime that takes place on the school premises; (b) The school will notify the local law enforcement authorities and prepare timely reports on any violent crime that takes place on the school premises, and distribute such reports to students; (c) compile and disclose campus security policy and campus crime statistics to students; and (d) Certain privacy rights shall not be construed to prohibit the school from disclosing  to an alleged victim of a violent crime the results of any disciplinary proceeding conducted by the school against the crime’s alleged perpetrator with respect to such crime, consistent with the provisions of the Act.

 

Student Counseling

 

Students are entitled to counseling sessions with the school Director, when necessary to discuss academic difficulties encountered by the student (e.g., attendance, grades, etc.).  The school Director will provide counsel to the student on how the situation could be improved. Additionally, the school maintains a resource file of outside social agencies to refer students for counseling and advise on other, non-academic concerns, and keeps a record of referrals made.

 

Complaints/Grievances

 

A student who has a complaint or a grievance about the school should submit them in writing to the school Director.  The school Director will review and discuss the complaint/grievance with the parties involved and take action to resolve the matter as soon as possible, but not more than one month from the date of receipt of the written complaint/grievance.  In the rare event that the complaint/grievance is not resolved within one month from the date of the written submittal to the school Director, the student should inform DPOR and/or NACCAS at the following addresses:

 

Virginia Board for Barbers and Cosmetology

Virginia Department of Professional and Occupational Regulation

9960 Maryland Drive, Suite 400

Richmond, Virginia 23233-1485

Tel: (804) 367-8509)

National Accrediting Commission of Career Arts & Sciences

3015 Colvin Street

Alexandria, VA 22314

Telephone: 703.600.7600.

 

It is the school policy that students filing complaints with SCHEV and/or NACCAS will not be retaliated against in anyway by any of the school officials. However, students filing complaints and/or grievances are expected to observe the following policies by SCHEV and NACCAS:

 

  • SCHEV ought to be considered as the last resort in the grievance process.
  • NACCAS does not accept complaints or grievances against the school without evidence that the school’s internal grievance policy has been exhausted.

 

STUDENT RESPONSIBILITIES AND CONDUCT

 

In addition to maintaining their SAP status, students must also abide by all the school policies outlined in this school catalog including the following specific policies.

 

School Dress Code

 

All students must adhere to the following school dress codes and rules:

 

  • Dress code for the cosmetology and nail technician programs: Black and white uniform; Tee shirt worn over black or white pants or a skirt, and black or white closed toe shoes (required for safety). Stockings are required when skirts are worn. Only Tee shirts are included in the training aids & training kits issued to student by the by the school, and additional shirts can also be purchased from the school if needed.
  • Dress code for the esthetician program: All-white uniform and black or white closed toe shoes (required for safety).
  • Students not adhering to the school dress code will be clocked out and sent home to change.Promptness & Readiness to WorkStudents are expected arrive to class by the scheduled class time and be ready to participate in all scheduled class work and activities. Students must have all their items in school and must be ready to work. This includes having the training aids & training kits. Students who “forget” their work materials will be sent home to get them. Borrowing and lending is discouraged. Students must mark their belongings. Students must provide their own locks if they want to use school provided lockers. The school is not responsible for lost, stolen, or damaged items.Students must behave in a professional manner. Students are expected to be working on manikins, clients, models, written work, watching technical videotapes, or reading trade journals. The only exceptions are during designated break times and during lunch time.  Students will be clocked out if they refuse to follow school policies including refusal to serve clients, for not being on task, or being disruptive and insolent. Persistent refusal to adhere to a professional conduct will be a cause for termination/expulsion.   
  • Students are expected to abide by all school policies and rules and to behave and represent the school in a professional manner.  This includes having a positive attitude, respecting other people’s space and property, politeness, appropriate language and topic of conversation, moderated tone of voice. The use of cell phones and headphones during theory and practical classes is not permitted. The school reserves the right to make or amend reasonable rules for the operations of the school. The following are examples of current school rules that all students must follow:
  • Student Conduct & Discipline
  • Students are not allowed to attend classes on a different schedule than the one for which they originally contracted, unless they formally change their schedule by signing an addendum to the contract. Under special circumstances, students may attend a different session to make up missed hours and work but permission must be obtained in writing and in advance. The school reserves the right to limit the number of times a student may attend a different session.
  • Changing Training Schedule
  • Safety and sanitation are emphasized at the school. This is consistent with principles the student must learn to appreciate and practice throughout his/her career. Consequently students are expected to follow instructions at all times, and keep their work area safe and clean. Part of this includes student participation in performing assigned cleaning chores throughout the clinic and school at the end of the day.
  • Safety & Hygiene
  •  
  • Each student is responsible for his or her equipment and personal property.
  • Students shall obey all rules of personal hygiene and sanitation.
  • School equipment or supplies that are not the property of the student may not be removed from the school premises.

 

  • All students must wear the school uniform and white or black shoes during school hours.  Students will not be admitted to class unless properly attired in the prescribed dress code, which is required the first day of school.

 

Student Suspension, Termination & Dismissal

 

Violations or breach of established school rules and standards of conduct or school policies will not be tolerated, and will result in student discipline, suspension, and/or dismissal. If the violation is not of a serious nature, the student will be counseled by a teacher one-on-one. If the violation is repeated, the school teacher will document the incident in writing, and the school Director counsels and gives a warning to the student. If the incident is repeated or escalated after counseling and warning are given to the student by the school Director, the student will be suspended and the suspension will be documented in a written note in the student file.  Upon serving the suspension notice, the returning students must have a counseling conference with the school Director before attending class.  Expulsion will be exercised and the student will be dismissed if the student violation of the school rules and policies persist

 


Each of the following violations is grounds for termination and dismissal of students:

 

(1)        Acts of violence and verbal abuse of school personnel, classmates, clients.

 

(2)        Persistent refusal to abide by school rules and policies.

 

(3)        Using or dealing with drugs or alcohol on the school premises.

 

(4)        Theft or cheating.

 

(5)        Disruptive behavior.

 

(6)        Unsatisfactory attendance or unsatisfactory academic progress as determined by the School.

 

Appeals

 

All appeals for decisions on student suspension or dismissal must be submitted in writing. Appeals will be reviewed and double-checked against the facts, and the school will render a decision on the appeal on a case-by-case basis.

 

 

 

 

SCHOOL CALENDAR & OFFICIAL HOLIDAYS

 

Enrollment and Course Start & Completion Dates

 

The school enrolls students on a monthly basis, and all new classes are scheduled to begin on the second Tuesday of every month.

 

Hours of Operation

 

The school is open six days a week, Monday through Saturday from 9:00 AM till 9:00 PM, except for Holidays and inclement weather days as provided below.

 

Observed School Holidays

 

Official Virginia Holidays

New Year’s Day

Martin Luther King’s Birthday

Presidents’ Day

Apple Blossom

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans’ Day

Thanksgiving Day

Christmas Day

 

Inclement Weather Policy

 

School will close for inclement weather that makes transportation hazardous. During inclement weather, the school will close according to the Frederick County Public Schools announced schedule. For additional information call the school for a recorded announcement. Also listen to WTOP 1500 AM.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDICES

 

 

 

 

 

 

 

APPENDIX A

SCHEDULED CLASS STARTING & COMPLETION DATES

(January through December 2017)

 

A1. Cosmetology Class Schedule (1500 Hours)

 

 

Scheduled Starting Dates

Scheduled Completion Dates

 

40-Hour Session 30-Hour Session 24-Hour Session 16-Hour

Session

January 10, 2017 10/29/2017 1/9/2018 3/6/2018 11/28/2018
February 14, 2017 11/23/2017 1/26/2018 4//22/2018 12/14/2018
March 14, 2017 12/31/2017 3/5/2018 6/29/2018 1/22/2019
April 11, 2017 2/3/2018 3/27/2018 7/22/2018 2/14/2019
May 9, 2017 3/1/2018 4/24/2018 8/19/2018 3/14/2019
June 13, 2017 4/14/2018 5/29/2018 9/23/2018 4/18/2019
July 11, 2017 5/10/2018 6/20/2018 10/14/2018 5/9/2019
August 8, 2017 6/7/2018 7/19/2018 11/11/2018 6/6/2019
September 12, 2017 7/11/2018 8/23/2018 12/16/2018 7/12/2019
October 10, 2017 8/9/2018 9/20/2018 1/15/2019 8/9/2019
November 14, 2017 9/13/2018 10/18/2018 2/13/2019 9/5/2019
December 12, 2017 10/11/2018 11/26/2018 3/12/2019 10/3/2019

 

 

 

A2. Esthetician Class Schedule (600 Hours)

 

 

Scheduled Starting Dates

Scheduled Completion Dates

 

30-Hour Session 24-Hour Session 16-Hour

Session

January 10, 2017 6/6/2017 7/12/2017 10/4/2017
February 14, 2017 7/7/2017 8/8/2017 10/31/2017
March 14, 2017 8/6/2017 9/7/2017 11/28/2017
April 11, 2017 8/29/2017 9/26/2017 12/19/2017
May 9, 2017 9/28/2017 10/24/2017 1/17/2018
June 13, 2017 11/5/2017 11/28/2017 2/21/2018
July 11, 2017 11/28/2017 12/19/2017 3/14/2018
August 8, 2017 12/29/2017 1/17/2018 4/11/2018
September 12, 2017 1/5/2017 2/21/2018 5/16/2018
October 10, 2017 2/3/2018 3/21/2018 6/13/2018
November 14, 2017 3/19/2018 4/4/2018 6/30/2018
December 12, 2017 4/30/2018 5/16/2018 8/8/2018

 

 

 

A3. Nail Technician Class Schedule (250 Hours)

 

 

Scheduled Starting Dates

 

Scheduled Completion Dates

 

24-Hour Session 16-Hour Session
January 10, 2017 4/8/2017 5/6/2017
February 14, 2017 4/30//2017 5/31/2017
March 14, 2017 6/10/2017 7/15/2017
April 11, 2017 7/8/2017 8/5/2017
May 9, 2017 8/5/2017 9/2/2017
June 13, 2017 9/2/2017 9/30/2017
July 11, 2017 9/30/2017 10/28/2017
August 8, 2017 10/28/2017 11/25/2017
September 12, 2017 11/25/2017 12/30/2017
October 10, 2017 12/30/2017 1/27/2018
November 14, 2017 2/5/2018 3/3/2018
December 12, 2017 2/28/2018 3/20/2018

 

 

 

APPENDIX B

TRAINING AIDS &TRAINING KIT

 

Appendix B1. Training Aids & Training Kit for the Cosmetology Program

(Cost $2,000):

 

Training Aids:

e-Tablet

Milady’s Standard Cosmetology 2008

Theory Workbook for Milady’s Standard Cosmetology 2008

Exam Review for Milady’s Standard Cosmetology 2008

Uniform Tee Shirt (2)

 

Training Kit:

Mannequins (2) and clamp (1)

Blow dryer

Curling iron (2)

Brushes (5)

Color tint kit

Tint bottle

Spray bottle

Large tooth comb

Butterfly clips (12)

Double prong clips (1 box)

Single prong clips (1 box)

Duck bill clips (1 pack)

Rattail combs (12, 1 box)

Hair cutting/styling combs (12, 1 box)

Flat iron (1)

Long white perm rods (3 dozen)

Long gray perm rods (3 dozen)

Long pink perm rods (3 dozen)

Roller set tray (1 box)

Shampoo cape

Hair cutting shears

Thinning shears

Hair cutting razor

Electric clipper

Large hand mirror

Hard rubber styling comb

Hard rubber rattail comb

Manicure bowl

Manicure brush

Polish kit

Orangewood stick

Nail metal file

Metal cuticle pusher

Cuticle nipper

Cuticle scissors

Tweezers

Case

 

Appendix B2. Training Aids & Training Kit for the Esthetician Program

(Cost $1500)

 

Training Aids:

e-Tablet

Milady’s Standard: Fundamentals for Estheticians

Theory Workbook for Milady’s Standard: Fundamentals for Estheticians

Exam Review for Milady’s Standard: Fundamentals for Estheticians

Uniform Tee Shirt (2)

 

Training Kit:

Daily Microfoliant® 2.6 oz.

UltraCalming™ Cleanser 16.9 oz.

Active Moist 6 oz.

Colloidal Masque Base 6 oz.

Massage Cream 6 oz.

Calming Botanical Mixer 4 oz.

Solar Defense Booster SPF50 1.7 oz.

Multi-Active Toner 16 oz.

MultiVitamin Power Recovery® Masque 2.5 oz.

Special Cleansing Gel 16.9 oz.

PreCleanse 5.1 oz.

Concealing Spot Treatment 0.33 oz.

Scaling Fluid 8 oz.

Post Extraction Solution 8 oz.

MultiVitamin Power Exfoliant 30 tubes

Exfoliant Accelerator 35 6 oz.

Welcome Pack

Dermalogica Fan Masque Brush

Facial Sponges 2-pk

The Book

Professional Exfoliation Brochure

Face Mapping® Sheet 25-pk

Bag

 

 

Appendix B3. Training Aids & Training Kit for the Nail Technician Program

(Cost $600):

 

Training Aids:

Milady’s Standard Nail Technology

Theory Workbook for Milady’s Standard Nail Technology

Exam Review for Standard Nail Technology

Uniform Tee shirt (2)

 

Training Kit:

Manicure bowl

Sanitizing jar

Manicure brush

Silk wrap

Nail polish remover

French manicure polish

Fast dry top coat

Traditional base/top coat

Red nail polish

Hand lotion

Cuticle solvent

Cuticle oil

Orangewood stick

Nail metal file

Metal cuticle pusher

Cuticle Nipper

Cuticle scissors

Tweezers

Emery boards

Case

Traditional sculpture kit, including practice fingers, tips, nail glue, sculpture powder and liquid, primer, block buffer coarse, fine block buffer, 3 sided buffer, coarse flexible file, dappen dishes, sculpture brush, nail forms

Bag